Full email folder: How to free up space
To ensure optimal performance and smooth delivery of your emails, the number of emails in a folder is limited to 100,000. Exceeding this limit may affect the receipt of new messages and restrict other functions. This FAQ is designed to help you understand the reasons for this limitation and provide practical tips on how to manage your mailbox efficiently so that you can continue to use all email functions.
Why is the number of emails per folder limited?
The limit of 100,000 emails per folder ensures stable and fast performance for your mailbox. Too many emails in a single folder can slow down synchronization, searching, or opening the folder. This limit keeps your email traffic efficient at all times.
What are the consequences of a folder being overfilled?
If a folder contains more than 100,000 emails, the following problems may occur:
- You can no longer receive new emails because the mailbox is considered “full.”
- When sending emails, they may no longer be saved in the “Sent” folder.
How can I reduce the number of emails in a folder?
There are several ways to free up space in your mailbox:
Delete: Delete emails that you no longer need. Remember to empty the trash regularly, as the emails there also contribute to the total volume.
Archive: Move older or important emails to a local archive on your computer. Most email programs, such as Outlook or Thunderbird, offer this feature.
Move: Distribute the emails to different subfolders so as not to exceed the limit per folder.
What should I bear in mind when using email forwarding?
If you have set up a forwarding rule to automatically send emails to another address, a copy of the email is stored in your mailbox by default. This can quickly fill up your mailbox. To avoid this, add the “Discard” action to your forwarding rule. This will delete the email from your mailbox after it has been successfully forwarded.
What other measures can I take to reduce the load on my mailbox?
Empty your spam folder: Emails in your spam folder also count toward your total volume. Therefore, empty this folder regularly.
Check automatic filter rules: Review your filter rules to ensure that no unnecessary copies of emails are being created.